Contents
The contents of desks, bookcases, shelving units, and lateral systems should be removed and packed separately. The contents of pull drawer filing cabinets generally should not be emptied. They should remain in their location, but be kept secure with either a lock or strong tape.
Technology
As technology develops and changes at increasingly rapid rates, the process for moving certain devices become more intricate. Certain technological devices may require special attention. If you are renting your equipment, be sure to notify your supplier; failure to do so may result in a nullification of your rental agreement. Computers -- Disconnection and dismantling services may be required. Photocopiers - Empty all liquids remove extensions that may jut out and create difficulties. Vending Machines - Empty all items.
Waste disposal
In order to facilitate the move for all parties involved be sure to dispose of as much garbage as possible. If your company is fairly large, than you may need to receive permission from local authorities to place big waste containers on the site.
Elevator access
Inspect the new space beforehand and insure the elevators are fully functional, and that your movers will have access to all the floors that they need.
Intangibles
The most obvious things are also among the most overlooked. Here's a simple checklist:
Have a set of spare keys available at your disposal.
Obviously you'll need to get working right away, so be sure that your communication technology is ready to go- Internet connection, working phones and fax.
Make sure you have working electricity, as it will be quite hard to work in the dark.
Are the restrooms functional? Believe it or not, this is will be extremely important.
Are there any outstanding obligations that you may have in regards to your old office space? Has everything been properly handled?
Don't forget to change your company stationery. You'll need to revise them with your new address and phone number, available for employees and customers alike.
What may be even more important is the communication between your business contacts and the post office. Make the necessary arrangements to avoid a pause in the contacts.
